SLP Clinical Fellowship (CFY) Tracker: hitting 1,260 hours cleanly

The SLP Clinical Fellowship (CFY) is the bridge between grad school and your CCC-SLP. It's nine months of paid clinical work with a mentor — and it's also a paperwork project. Done well, you finish your CFY with a clean SLPCF Report ready to submit to ASHA. Done poorly, you spend your last month rebuilding logs from memory.

The numbers you have to hit

• 1,260 total CF hours over a minimum of 36 weeks.
• At least 80% of your time (≈1,008 hours) must be spent in direct clinical contact — assessment, screening, treatment, counseling, and documentation directly related to patients/clients.
• A minimum of 5 hours per week of direct clinical contact.
• 36 supervisor observations, split evenly across three segments (12 per segment). Each segment is one-third of your CF.
• Each segment also requires 18 hours of other monitoring activities (chart review, conferences, evaluation of taped sessions, etc.) — for a total of 54 across the CF.

The three segments

ASHA splits your CF into three equal segments based on hours, not calendar time. Your mentor completes an SLPCF Rating Form at the end of each segment, and you can't move to the next segment until you've hit the supervision minimums for the current one.

• Segment 1: ~420 hours, 12 observations, 18 other-monitoring hours.
• Segment 2: ~420 hours, 12 observations, 18 other-monitoring hours.
• Segment 3: ~420 hours, 12 observations, 18 other-monitoring hours.

What counts as "direct clinical contact"

• Screening, assessment, evaluation.
• Treatment sessions (individual or group).
• Counseling patients, families, caregivers.
• Documentation directly tied to patient care.

What doesn't: staff meetings unrelated to specific patients, in-service trainings, lunch, drive time, broad admin work.

The system that holds up for 9 months

1. Log hours the day they happen. Put a 60-second entry into your tracker before you leave the building.
2. Tag every entry as direct or indirect. This is the only way the 80% calculation stays honest.
3. Log every observation separately with date, mentor name, and setting. These have to total 12 per segment.
4. Log other-monitoring activities (chart review with mentor, taped session review, conferences). These are easy to forget.
5. Weekly check-in with yourself on three numbers: total hours, direct %, and supervision count this segment.
6. End-of-segment review with your mentor before they sign your SLPCF Rating Form.

Where CFs typically lose hours

• Forgetting to log indirect time (documentation, prep) — direct % gets skewed.
• Not separating observations from other supervision contacts.
• Letting "other monitoring" hours pile up until segment-end and not remembering details.
• Switching jobs or settings mid-CF without exporting the prior log.

How HoursNest fits

HoursNest lets you log direct vs. indirect hours in seconds, track supervisor observations separately, and see your direct % and segment progress live. At the end of each segment, export a PDF your mentor can sign. Start free — no credit card required.

Related: BCBA Fieldwork Tracker if you also supervise behavioral staff.

Verify current requirements against the ASHA Clinical Fellowship page before you submit. Rules occasionally change.